Please contact us if you have any questions or are experiencing problems with the Expense Invoice Portal.
Email: eip@wilsongasstops.ca
Phone: 1 902 429 3835
Expense Invoice Portal Help
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Contact Us
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Mobile friendly
The Expense Invoice Portal is mobile friendly. Use your mobile device to access, submit expenses, view status and download PDFs. We have designed EIP to work with your device camera. During expense entry "Choose File", take a picture of the original expense, and upload when you submit your expense.
No need to download an App, just access eip.wilsons.ca from your mobile device web browser and log in to begin
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Logging in
EIP requires correct captcha characters. When a character is entered in error, a red highlight will display. All validation errors are now handled in a similar way
User names will appear in the list as you begin to type. Once yours appears, choose it from the list
With captcha, user name and password entered, choose Login to enter EIP
If credentials entered are invalid, the login page will reset and display again
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Entering Expenses
Begin by entering the site name or number, the correct site is required.
Enter the expense number. Be sure to use unique, valid expense numbers when entering expenses. EIP does not allow duplicates
Choose a valid expense date, expenses older than 1 year are not considered valid.
Due Date is predefined for you (+30 days), reference number is not required, however this value may aid in passing your expense through approvals quickly.
Enter the expense Gross amount (total including taxes).
Expense comment is not required, however comments may be helpful moving your expense through approvals quickly.
Choose the detail, enter a description, the receipt total and select tax type. The tax amount calculates based on your choice, however is editable if necessary. Choose Add item to create additional details.
The subtotal, taxes and remaining distribution will be calculated with each detail you create. To distribute must equal $0.00 to submit the expense.
Choose a scanned or photographed image of your original expense. This is required, and must reflect the expense you entered exactly.
Review all fields diligently, making sure the details and totals match the expense image you uploaded.
Click Submit Expense to save.
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View expense list
See your expense status by clicking the Expense List button
Expenses will be displayed with current status and current approver.
Any expense can be removed prior to approval if required, click the delete icon
and follow the prompts. Please note: deleted expenses are unsalvageable later.
Singular search
Search for any expense by entering the number. Click or tab when the number appears.
Expense number is a singular search criteria, it overrides all other search fields. Only results you choose will appear in the results.
Compound search
Fill in a combination of Site, Expense Date, Current Status, Pending Approver to search and filter results. This search
encompasses the entire database of expense invoices within EIP. The more specific the search, the more refined your results will be.
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View remittance list
View remittance statements by clicking the Remittance List button
Remittances will be displayed by date.
Search remittances by clicking the remittance date entry field. A selector will appear, choose the desired date.
Remittances issued on the chosen date will be displayed.
To view a pdf copy of any remittance, simply click on the corresponding PDF
icon
Click the Reset button
to return to the complete list of Remittances
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Password management
Need a new password?
Click the "lost password" link located at the bottom of the web page.
Enter the required values and click Change Password. An email will be sent to you with a confirmation link. Click the link when it arrives to enact your new password. Proceed to the login page and use your new password to enter EIP.
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