Trade Invoice Portal Help

• Contact Us

  Please contact us if you have any questions or are experiencing problems with the Trade Invoice Portal.

  Email: tip@wilsongasstops.ca

  Phone: 1 902 429 3835

• Mobile friendly

  The Trade Invoice Portal is mobile friendly. Use your mobile device to access, submit invoices, view status and download PDFs.

  No need to download an App, just access tip.wilsons.ca from your mobile device web browser and log in to begin.

• Logging in

  Please ensure that your browser is updated to the latest version. The Trade Invoice Portal supports Google Chrome, Firefox, Internet Explorer version 10 and higher, and Safari.

  TIP requires correct captcha characters. When a character is entered in error, a red highlight will display. All validation errors are handled in a similar way.

  
  

  User names will appear in the list as you begin to type. Once yours appears, choose it from the list.

  
  
  

  With captcha, user name and password entered, choose Login to enter TIP.

  
  

  If credentials entered are invalid, the login page will reset and display again.

• Entering Invoices

  Begin by entering the site name or number, the correct site is required.

  Enter the invoice number. Be sure to use unique, valid invoice numbers when entering invoices. TIP does not allow duplicates.
  

  Choose a valid invoice date, invoices older than 1 year are not considered valid.
  

  Due Date is predefined for you (+30 days), tax number is required, reference number is not required however this value may aid in passing your invoice through approvals quickly.
  

  Enter the invoice Gross amount (total including taxes).
  Invoice comment is not required, however comments may be helpful moving your invoice through approvals quickly.
  

  Enter the item, quantity and pre-tax unit price. Click Add item to create additional details.
  

  The subtotal, taxes and remaining distribution will be calculated with each detail you create. Be sure to review the calculated taxes, adjustment may be necessary due to rounding. To distribute must equal $0.00 to submit the invoice.
  

  Choose a scanned or photographed image of your original invoice. This is required, and must reflect the invoice you entered exactly. Only .PDF or .JPG formats will be accepted.
  

  Review all fields diligently, making sure the details and totals match.
  Click Submit Invoice to save.
  

  Your invoice has save successfully when the following appears.
  

• View invoice list

  See your invoice status by clicking the Invoice List button

  Invoices will be displayed with current status and current approver.
  

  Any invoice can be removed prior to approval if required, click the delete icon and follow the prompts. Please note: deleted invoices are unsalvageable later.
  

  Singular search
  Search for any invoice by entering the number. Click or tab when the number appears.
  Invoice number is a singular search criteria, it overrides all other search fields. Only results you choose will appear in the results.

  Compound search
  Fill in a combination of Site, Invoice Date, Current Status, Pending Approver to search and filter results. This search encompasses the entire database of vendor invoices within TIP. The more specific the search, the more refined your results will be.

• Password management

  Forget your password?

  Click the "lost password" link located at the bottom of the web page.

  Enter the required values and click Change Password. An email will be sent to you with a confirmation link. Click the link when it arrives to enact your new password. Proceed to the login page and use your new password to enter TIP.

© Wilsons Fuel Co. Limited  |  privacy statement |  lost password |  help