Please contact us if you have any questions or are experiencing problems with the Vendor Invoice Portal.
Email: vip@wilsongasstops.ca
Phone: 1 902 429 3835
Vendor Invoice Portal Help
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Contact Us
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Mobile friendly
The Vendor Invoice Portal is now mobile friendly. Use your mobile device to access, submit invoices, view status and download PDFs. We have designed VIP to work with your device camera. During invoice entry "Choose File", take a picture of the original invoice, and upload when you submit your invoice.
No need to download an App, just access vip.wilsons.ca from your mobile device web browser and log in to begin
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Logging in
VIP requires correct captcha characters. When a character is entered in error, a red highlight will display. All validation errors are now handled in a similar way
User names will appear in the list as you begin to type. Once yours appears, choose it from the list
With captcha, user name and password entered, choose Login to enter VIP
If credentials entered are invalid, the login page will reset and display again
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Entering Invoices
Begin by entering the site name or number, the correct site is required.
Enter the invoice number. Be sure to use unique, valid invoice numbers when entering invoices. VIP does not allow duplicates
Choose a valid invoice date, invoices older than 1 year are not considered valid.
Due Date is predefined for you (+30 days), Tax number is required, reference number is not required, these values aid in passing your invoice through approvals quickly.
Enter the invoice Gross amount (total including taxes). Discount amount and Discount Date are not required and exist for future use only.
Invoice comment is not required, however comments may be helpful moving your invoice through approvals quickly.
Choose the detail, enter a description, units and cost. Choose Add item to create additional details.
The subtotal, taxes and remaining distribution will be calculated with each detail you create. Be sure to adjust taxes if necessary. To distribute must equal $0.00 to submit the invoice.
Choose a scanned or photographed image of your original invoice. This is required, and must reflect the invoice you entered exactly.
Review all fields diligently, making sure the details and totals match the invoice image you uploaded.
Click Submit Invoice to save.
Your invoice has saved successfully when the following appears.
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View invoice list
See your invoice status by clicking the Invoice List button
Invoices will be displayed with current status and current approver.
Any invoice can be removed prior to approval if required, click the delete icon
and follow the prompts. Please note: deleted invoices are unsalvageable later.
Singular search
Search for any invoice by entering the number. Click or tab when the number appears.
Invoice number is a singular search criteria, it overrides all other search fields. Only results you choose will appear in the results.
Compound search
Fill in a combination of Site, Invoice Date, Current Status, Pending Approver to search and filter results. This search
encompasses the entire database of vendor invoices within VIP. The more specific the search, the more refined your results will be.
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View remittance list
View remittance statements by clicking the Remittance List button
Remittances will be displayed by date.
Search remittances by clicking the remittance date entry field. A selector will appear, choose the desired date.
Remittances issued on the chosen date will be displayed.
To view a pdf copy of any remittance, simply click on the corresponding PDF
icon
Click the Reset button
to return to the complete list of Remittances
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Password management
Forget your password?
Click the "lost password" link located at the bottom of the web page.
Enter the required values and click Change Password. An email will be sent to you with a confirmation link. Click the link when it arrives to enact your new password. Proceed to the login page and use your new password to enter VIP.
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